ADD A WEST COAST FLAVOUR 

to your next function

FUNCTIONS, WEDDINGS & PARTIES
Russells on the Port Functions and Venue Hire

The Russells on the Port villa situated in the West Coast, 90 minutes from Cape Town – occupying prime position on the water’s edge of the Port Owen Marina in the peaceful fishing village of Velddrif being the ideal setting for your special function with nothing to distract or detract from your wedding reception, “big-0” birthday party, year-end function, corporate function or conference.
We offer a special room rate for function guests and includes breakfast at our 4-Star Guest House and Guest Lodge with 15 luxurious suites that can accommodate up to 48 guests.

Wedding couples get 1-night complimentary stay at our newly renovated *Honeymoon Suite which has a beautiful view from their private balcony over the Port Owen Marina.

Please Note: The venue is not available to hire for functions between 21 December 2018 – 7 January 2019.

INCLUDED:
✓ Tables Chairs ✓ Crockery ✓ Cutlery
Glassware ✓ Placemats ✓ White Napkins

Dining Room | 50 Pax

The Russells on the Port villa is upmarket and luxurious with a  restaurant that can accommodate 50 guests it also has an adjoining covered veranda and terrace perfect for intimate functions.

Venue Hire | Capacity: 50 people

ZAR 3000

*Excludes Catering, to be quoted separately.

Please Note: The venue is not available to hire for functions between 21 December 2018 – 7 January 2019

INCLUDED:
✓ Tables Chairs ✓ Crockery ✓ Cutlery
✓Glassware ✓ Placemats ✓ White Napkins

Veranda | 30 Pax

The Russells on the Port restaurant has an adjoining covered veranda that is perfect for intimate functions and has beautiful views of the Port Owen Marina.

Venue Hire | Capacity: 30 people

ZAR 2000

*Excludes Catering, to be quoted separately.

Please Note: The venue is not available to hire for functions between 21 December 2018 – 7 January 2019.

INCLUDED:
✓ Umbrellas ✓ White Chairs

Terrace | 30 Pax

The Russells on the Port terrace is perfect for a wedding ceremony or an intimate function while overlooking the Marina and Bergriver basin in the horison. 

Venue Hire | Capacity: 30 people

ZAR 1800

*Excludes Catering, to be quoted separately.

Please Note: The venue is not available to hire for functions between 21 December 2018 – 7 January 2019.

INCLUDED:
✓ Tables Chairs✓ Crockery ✓ Cutlery ✓ Glassware 
✓ Placemats ✓ White Napkins ✓ Umbrellas 
INCLUDED:
✓ Wedding couples receive a 1-night complimentary stay in our Honeymoon Suite*.

Entire Establishment | 100 Pax

The Russells on the Port restaurant, adjoining covered veranda and terrace can accommodate 100 people in total. We offer a special room rate for function guests at our 15 luxurious suites that can accommodate up to 30 guests.

Venue Hire | Capacity: 100 people

ZAR 15 000 / R25 000 in December 

*Excludes Catering, to be quoted separately. 

*Guest rooms are not included in the venue hire for booking the entire establishment.

Please Note: The venue is not available to hire for functions between 21 December 2018 – 7 January 2019.

 WEDDINGS & FUNCTIONS OVER 100 PEOPLE

When hiring the entire establishment including accommodation for a wedding; one night’s stay in the *Honeymoon Suite will be at no charge as our wedding gift to the bride & groom *subject to availability.

Should your function includes loud music such as a DJ or live music, we request that ALL the rooms in the Guest House are reserved for the function. This allows our staff to give their undivided attention to your function and ensures that other guests staying at the Guest House are not inconvenienced with regards to dinner arrangements and music late at night.

See the Full Terms and conditions for venue hire.

CATERING OPTIONS

Our renowned chef– Charl will accommodate your requests, food and beverages will be quoted according to your needs.
Children are more than welcome, kiddies menu can be arranged.

Standard Menu Options

  • Canapés
  • Family Style Menu
  • 3 Course Menu

Customised Menu’s

  • Menu’s can be customised to meet your needs
  • Wine or Tea pairing
  • High Tea
  • Kiddies Menu’s

Beverages

  • All canned/bottles alcoholic drinks must be ordered from Russells on the Port
  • No outside beverage suppliers are permitted
  • Ice and ice buckets are included as part of the venue hire
  • Wine for the tables may be supplied by you at a maximum of 2 bottles of wine for every 6 guests
  • Corkage will be charged at R40 per open bottle

TERMS & CONDITIONS

IMPORTANT DETAILS

Our rates are seasonal. The rates quoted above are Summer rates.

Summer season: November – April.

Winter season: May – October.

Please note the period: from 21 December 2018 – 7 January 2019 venue hire will not be available.

Please note

  • All live music and dancing must stop promptly at 24h00
  • In the case of a wedding, it is highly advisable to have a wedding planner

EXCLUDED IN VENUE HIRE

  • Catering will be quoted separately
  • Accommodation will be quoted separately on request only
  • DJ and sound equipment
  • Photographer/Videographer
  • Wedding cake
  • Additional decor & flowers
  • Additional linen such as tablecloths, draping, table runners and red carpet

IMPORTANT PAYMENT TERMS

  • A hiring fee will be charged for all bookings over 30 people
  • 10% Service fee will be added to your total food bill
  • 50% Deposit for the venue and catering is due to confirm your booking 
  • 50% Settlement for the venue and catering due 30 days prior to the event
  • 10 days prior to the function the final number of guests must be confirmed
  • 7 Days prior to the function all beverages and alcoholic drinks must be confirmed
  • Any additional beverages and other extras must be settled on the day of the function

CANCELLATION TERMS

  • 90 Days prior to the event – 50% cancellation fee will be charged
  • 60 Days prior to the event – 75% cancellation fee will be charged
  • 30 Days prior to the event – 100% cancellation fee will be charged
  • No show – 100% cancellation fee will be charged

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